Why You'll Love this Job
Retina Consultants of Texas (RCTX) is seeking an individual to support the administrative needs of the Administrative office and the leadership team.The administrative assistant will provide administrative support to the San Antonio market leadership team. This role will help provide support the day-to-day operations of the office(s) and leadership team to include calendar management, setting up meeting spaces, ordering supplies and meals for meetings, directing all incoming visitors, accepting and managing deliveries. The Administrative Assistant will also help maintain the supplies throughout the office, report issues to the building maintenance contact, and restock items as needed.
RCTX offers the following competitive benefits for full-time eligible employees after the introductory period:
- Medical Insurance Plans
- Vision Insurance Plan
- Dental Insurance Plan
- 401K Contribution
- Life Insurance
- PTO and Holiday Pay
- Rewards and Recognition Program
Retina Consultants of Texas is part of Retina Consultants of America (RCA), the largest network of leading retina specialists with the mission of saving sight and improving patient lives through innovation and the highest quality care. Through RCA's physician-centered practice management model, physicians continue to drive clinical and practice culture while benefitting from the available business expertise, resources and shared best practices.
Retina Consultants of Texas is one of the largest and most respected retina-only ophthalmology practices in the United States, committed to Preserving the Patient's Vision. RCT has three certified research centers and is home to the Greater Houston Retina Research Center, one of the country’s leading sites for retinal research. All Retina Consultants of Texas physicians are board certified by the American Board of Ophthalmology and specialize exclusively in diseases and surgery of the retina, vitreous, and macula. In addition, RCT has an ocular oncology division, which focuses on cancer treatments for the eye. Our surgeons have studied at some of the most renowned institutions in the nation and all have graduated at the very top of their classes.
Retina Consultants of Texas follows all CDC and local authority protocols to ensure the safety and well-being of the patients, providers, employees and communities.
Retina Consultants of Texas is proud to be an Equal Employment Opportunity and an Affirmative Action Employer. We are committed to creating an inclusive work environnment that celebrates diversity.
Responsibilities
- Responds to and handles confidential and sensitive information with poise, tact, and diplomacy.
- Welcomes all guests and manages deliveries to the office.
- Manages the conference room calendar, accepts/denies requests for room reservations, posts schedules outside of the room on a regular basis and as changes are made, oversees/maintains the AV equipment, assures the rooms and white boards are clean, supplies are stocked, and contact lists are kept up to date.
- Take, Prepare, Distribute meeting minutes.
- Ensures supplies are stocked and available for all staff.
- Partners with Clinic Managers to order medical supplies and office supplies for all locations in the market. This includes working with IT on equipment orders and installation work orders.
- Maintains coffee and other food supplies provided by department and ensures maintenance of general cleanliness of department, including routine maintenance of facilities.
- May assist with new hire onboarding to assist with making copies of training documents, ordering lunch & new hire badges/passes.
- Responsible for processing incoming mail and forwarding to applicable people and/or sites.
- Responsible for processing outgoing mail including sending applicable mail to the Lockbox.
- Support AP by gathering and uploading expense receipts into the accounting shared drive to ensure all expenses are documented. This also includes processing payments at times and as needed.
- Provide credentialing assistance to physicians as needed and in support of the internal credentialing recordkeeper including printing, scanning, and acquiring physician signatures.
- Supports the practice director in facilities management including maintaining a list of contractors/vendors and working with these vendors/contractors to complete needed work.
- Execute mileage reports for all physicians in the San Antonio market.
- Travel to other locations as assigned
- Executes other duties as assigned.
Qualifications
Skills/Competencies:
- Strong interpersonal, communication, and customer service skills with the ability to work with all levels of employees
- Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
- Excellent attention to detail
- Strong organizational skill
- Ability to identify problems, recommend solutions, organize and analyze information.
- Ability to multi-task, establish priorities, and coordinate work activities.
- Skill in operating office equipment
- Ability to answer the incoming inquiries and respond accordingly
- Skill in time management, prioritization, and multitasking.
- Skill in writing and communicating effectively.
- Ability to communicate and present information.
Qualifications:
Education Requirements
- High School Diploma required
- College Degree preferred
Experience Requirements:
- 2-4 years of experience as an Administrative Assistant, business support, or similar role
Physical Requirements:
- Prolonged performance of desk-based computer tasks.
- Frequent sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.