Project CoordinatorHouston, TX

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Why You'll Love this Job

Retina Consultants of Texas (RCTX) is seeking a responsible Project Coordinator to assist in the management of the Retina Consultants of Texas referral network and the development of marketing strategies.


RCTX offers the following competitive benefits for full-time eligible employees after the introductory period:

  • Medical Insurance Plans
  • Vision Insurance Plan
  • Dental Insurance Plan
  • 401K Contribution
  • Life Insurance
  • PTO and Holiday Pay
  • Employee Assistance Program
  • Incentive Rewards Program
  • Certificate Opportunities

RCTX is one of the largest and most respected retina-only ophthalmology practices in the United States, dedicated to preserving vision for patients throughout the state. RCTX has three certified research centers and is one of the leading sites for retinal research in the country. All Retina Consultants of Texas physicians are board-certified by the American Board of Ophthalmology and specialize exclusively in diseases and surgery of the retina, vitreous and macula. In addition, RCTX has both uveitis and ocular oncology specialty divisions, which focus on inflammation and cancer treatments of the eye. Our surgeons have studied at some of the most renowned institutions in the nation and all have graduated at the top of their classes.



Job Summary:

Under the direction of the Director of Marketing & Operations, the project coordinator will assist in the management of the Retina Consultants of Texas, RCTX, referral network and the development of marketing strategies.


Duties and Responsibilities:

  • Executes the ADD NEW MD Referral Process in the necessary company platforms and applications
  • Accurately Inputs new referral information from Patient Services and Clinic teams into Nextgen, MDI and MD Directory on a daily basis for all regions
  • Updates the continuing Education (CE) list and Image Portal list with updates from ADD NEW MD requests
  • Partners with the Physician Liaisons to add notes and keep referral sources contact information up to date in all systems
  • Completes assignments from RCTX Web Lead Portal and Update Referral Database
  • Accurately add leads from RCTX Web Lead Portal to referral databases
  • Updates and maintains the Referral Database making sure that all referral data is up to date
  • Executes updates from continuing education (CE) events and Physician Liaisons
  • Routinely cross checks Nextgen, MDI and Directory for duplicates and/or errors
  • Runs image portal audits weekly and posts findings in Teams for clinical team to update
  • Sends pending letters through the image portal from previous audits
  • Sends invitations to referring providers to join the Image Portal
  • Sets up “staffers” on the Image Portal
  • Reviews the patient survey data daily and alert Director of Marketing of any negative feedback
  • Runs weekly reports and uploads patient emails into the RCTX review platform
  • Learns new patient satisfaction systems as needed
  • Cross trained to assist when needed in other areas of the department
  • Other duties as assigned


  • Proficient in Excel
  • Excellent verbal and written communication skills
  • Organizational skills
  • Attention to detail
  • Ability to work well in a team dynamic as well as independently




Education Requirements

  • High School Diploma, GED, or equivalent is required
  • Bachelor Degree in Communications, Public Relations, Marketing or Journalism preferred
  • Years of experience in lieu of degree may be considered


Experience Requirements:

  • At least 1 year of experience Retina, Ophthalmology, or a data entry position
  • Experience with Adobe software, Microsoft products, Google products


Physical Abilities:

  • Position is routinely sedentary.
  • Able to accurately and repeatedly work with a keyboard
  • Able to work on multiple computer screens at one time


This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.

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Job ID:2023-1753

Project CoordinatorHouston, TX

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Retina Consultants of Texas