Subspecialty Coordinator – OncologyBellaire, TX

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Why You'll Love this Job

Retina Consultants of Texas (RCTX) is seeking an individual to join our prestigious oncology team and provide compassionate care to our patients. The Ocular Oncology Coordinator will be deeply engaged in medical care and patient counseling.


As oncology coordinator, you will be learning about: medical terminology, pathology of the eye, which medical tests to order for which diseases and how to order them, how to analyze test results, and how to counsel patients about new diagnoses of cancer.  You will be part of the team that comes to the operating room to help Dr. Schefler in the examination of both children and adults with cancer. There will be some exposure to clinical trial research and opportunities to initiate individual retrospective research projects.


This job is an excellent opportunity for pre-med students who want to gain clinical experience for a medical school application. Benefits are: clinical exposure to present on a medical school essay and/or interview; opportunity to get an outstanding recommendation from a practicing clinician and researcher; interaction with residents and fellows; and career-defining exposure to both medicine and surgery. Previous coordinators have fared very well in the medical school application process. This job requires 5-6 months of training and a minimum of 2-3 years commitment.


Candidates must be able to travel to multiple clinics to meet the needs of the patients and providers and support the clinic's variable hours. Some shifts can consist of 10-hour workdays depending on the patient schedules for the day. There will be responsibilities regarding patient care by phone only a few weekends of the month.


To learn more about the clinical care provided on the ocular oncology team, click the links below:


What to Expect During Your Ocular Oncology Visit - 

A Team Approach to Ocular Oncology

Leading the Fight Against Uveal Melanoma


RCTX offers the following competitive benefits for full-time eligible employees after the introductory period:

  • Medical Insurance Plans
  • Vision Insurance Plan
  • Dental Insurance Plan
  • 401K Contribution
  • Life Insurance
  • PTO and Holiday Pay
  • Employee Assistance Program
  • Rewards and Recognition Program
  • Certification Opportunities


RCTX is one of the largest and most respected retina-only ophthalmology practices in the United States, dedicated to preserving vision for patients throughout the state. RCTX has three certified research centers and is one of the leading sites for retinal research in the country. All Retina Consultants of Texas physicians are board-certified by the American Board of Ophthalmology and specialize exclusively in diseases and surgery of the retina, vitreous and macula. In addition, RCTX has both uveitis and ocular oncology specialty divisions, which focus on inflammation and cancer treatments of the eye. Our surgeons have studied at some of the most renowned institutions in the nation and all have graduated at the top of their classes.


RCTX follows all CDC and local authority protocols to ensure the safety and well-being of the patients, providers, employees and communities. 


RCTX is proud to be an Equal Employment Opportunity and an Affirmative Action Employer. We are committed to creating an inclusive work environment that celebrates diversity.


  • Provides counseling to patients at the time of diagnosis both in person and virtually
  • Upon assigned rotation, responsible for the subspecialty phone to include answering patient calls and texts
  • Coordinate orders on newly diagnosed patients to include PET/CT scan or MRI while working with the Patient Liaison Team (PLT)
  • Communicate with insurance team to get test/procedures authorized
  • Coordinate with PLT to schedule diagnostic lab testing
  • Coordinate with PLT regarding Plaque and enucleation surgery
  • Track and follow up on lab, pathology, imaging results
  • Generate and update tumor tracker (database of all previously treated patients) to monitor when tumor patients are due for labs and Imaging
  • Effectively communicate and coordinate care with all practitioners involved in patient care plan
  • Send necessary orders and prescription orders to appropriate facilities as a part of patient care plan
  • Request the PLT team to write and send necessary letters and verification letter for insurance
  • Provides support in the Operating Room to include all day attendance on scheduled days, preparing the OR, and scribing during procedures
  • May collect saliva or blood in clinic to send to lab
  • Prepare surgery packages as needed
  • Create educational material for patients
  • May contribute to research projects and partner with Fellows and Residents
  • Other duties as assigned



  • Knows required components of examination for appropriate CPT coding to ensure all elements are accurately completed.
  • Knowledge of and understanding of HIPAA requirements and the importance of maintaining patient confidentiality.
  • Thorough understanding of the diseases, symptoms, and treatments for subspeciality
  • Strong, professional interpersonal skills.
  • Excellent verbal and written communication to include accurate spelling while charting.
  • Ability to work in a Team environment
  • Ability to multi-task and solve problems as they arise
  • Strong organization skills with attention to detail.
  • Computer literacy
  • Basic math skills
  • Understanding of medical terminology and/or ophthalmic terminology.
  • Fluency in English, bilingual preferred.


Education Requirements

  • Bachelor Degree Required


Experience Requirements:

  • At least 6 months experience in the medical field, preferably in an ophthalmology practice



  • Must be able to be mobile for entire work shift.
  • Must be able to move frequently depending on exam room configuration during clinic sessions.
  • Must be able to type or write legibly in a dimly-lit setting.
  • Must be able to hear softly spoken words.
  • Lifting required up to 30 pounds.
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Job ID:2024-1917

Subspecialty Coordinator – OncologyBellaire, TX

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Retina Consultants of Texas